2019 Exhibitor Registration, Program Ad & Sponsorship Opportunities

For your convenience review the options below before registering.

Exhibitor Registration

Please read the Exhibitor Show Package before proceeding to the exhibitor registration page.

Show Dates Thursday, August  8 2019 10:00 AM-5:00 PM
Friday, August 9, 2019 10:00 AM-5:00 PM
Apparatus Move in Wednesday 10:00 AM – 5:00 PM
Floor Booth Move in Wednesday 10:00 AM – 5:00 PM

Wall Booth Move in Thursday AM

REGISTRATION DEADLINE IS Friday, July 15, 2019
A 20% LATE FEE will be assessed on all unpaid balances after July 15, 2019

Download Complete 2019 Exhibitor Packet

 Exhibitor Information

Standard Booth Rate: $600 per 10’x10′
Includes the Following: 100 sq. ft. Exhibit Space (pipe & drape construction), Company ID Sign, One (1) 6’ draped skirted table, 2 chairs, and waste can. Company Name/Link on Event Website and in the Event Program, (3) Staff Exhibit Hall Badges

Additional Booth Rate: $550 per 10’x10′

Vehicle Space Rate: $700 per 20’x30′
Includes the Following: 600 sq. ft. Exhibit Space – for Display of Brush Truck, Ambulance, small specialized vehicle, etc. Company Name/Link on Event Website and in the Event Program, (3) Staff Exhibit Hall Badges

Partners Row Rare $135 per 10’x10’

Includes the Following: 100 sq. ft. Exhibit Space (pipe & drape construction), Company ID Sign, One (1) 6’ draped skirted table, 2 chairs, and waste can.

Vehicle Space Rate: $800 per 20’x40′
Includes the Following: 800 sq. ft. Exhibit Space – for Display of Engines or Light Duty Squad Trucks. Company Name/Link on Event Website and in the Event Program, (3) Staff Exhibit Hall Badges

Vehicle Space Rate: $1,000 per 20’x50′
Includes the Following: 1000 sq. ft. Exhibit Space – for Display of Telesquirt, Heavy Duty Squad or Ladder Truck ONLY. Company Name/Link on Event Website and in the Event Program, (3) Staff Exhibit Hall Badges

Additional Representatives $50.00 each

 

Additional Sponsorship Opportunities

  • Friday Lunch – $8,000.00
  • Picnic – $5,000.00
  • Casino Night – $5,000.00
  • Training Refreshments –$500.00 each
  • Competition Sponsor – $2,000.00
  • Event Mobile App – $2,000/00
  • Langley Speedway – $5,000.00
  • Shuttles – $2,000.00
  • Moveable Ad Wall – $150.00

Unspecified Sponsorships are welcomed

Program Advertisement Options

  • ¼ Page B/W  $125
  • Half Page B/W  $200
  • Half Page Ad (Single Color) $275
  • Full color Half Page  $300
  • Full Page B/W  $375
  • Full page Ad (Single Color)  $500
  • Full color Full page $550
  • Full Color Inside Inside Back Cover  $575 SOLD
  • Full Back Cover $650 SOLD
  • Center Spread Full Color  $1150

Send all ads in pdf format to lsgwaltney@cox.net by July 15 2019

Download a Sponsorship Package here: First Responder Virginia Sponsorship Opportunities

Sponsorship Packages*

All additional booth décor is at the vendor’s expense. All Sponsorships are offered on a first come, first served basis.

PLATINUM RESPONDER SPONSOR –        $15,000

Key sponsor for convention that includes displaying company marketing (such as banners, tabletop displays, etc.), booth, social media, acknowledgement at ceremonies, web banner ad on both VAVRS and VSFA websites, newsletter large ad, conference book, top billing on support wall (displayed at all functions), individual class sponsor, one conference class break, and other discussed/negotiated opportunities.

GOLD RESPONDER SPONSOR –                   $6,500

Web banner ad on both VAVRS and VSFA websites, newsletter large ad, conference book or app ad, top billing on support wall (displayed at all functions), individual class sponsor, one conference class break, key note speaker sponsor, sponsor an activity, displaying company marketing (banner and displays), special social media and website recognition, newsletter large ad, conference book or app ad, billing on support wall (displayed at all functions), one conference class break and other discussed/negotiated opportunities.

SILVER RESPONDER SPONSOR –                 $4,500

Web banner ad on both VAVRS and VSFA websites, website and social media recognition for both VAVRS and VSFA newsletter large ad, conference book ad, billing on support wall (displayed at all functions), and one conference class break.

BRONZE RESPONDER SPONSOR –             $2,500

Website and social media recognition through both VAVRS and VSFA, conference book ad, activity and general give away’s (provided by the sponsor), and other discussed opportunities.

WE SUPPORT FIRST RESPONDERS –          $1,000

Website and social media recognition through both VAVRS and VSFA, activity and general give away’s (provided by the sponsor), and other discussed opportunities.

 FRIEND OF FIRST RESPONDERS –                $500

Give out business raffle prizes, meeting materials (provided by the sponsor), general recognition in marketing materials, and general giveaways for meeting attendees (provided by the sponsor.)

POWER/TELEPHONE, DRAYAGE, STORAGE, ADDITIONAL TABLES, and LABOR ETCThese services will be provided exclusively by Exhibts Inc.  Order forms may be downloaded from the Exhibitor page @ www.vsfa.org.

Cancellation:  Cancellation request must be in writing and received no later than close of business July 15, 2019. A $100 cancellation fee will be assessed. NO EXCEPTIONS

Register online or by mail. Additional exhibitor information forms are available for download.

Contact Steve Zeliff or Andy Neagle for any additional information or questions.